Posted on 6 Comments

Grant writer vs grant manager: Two essential nonprofit jobs separated by a common word

George Bernard Shaw or Oscar Wilde allegedly said, “England and America are two nations separated by a common language.” “Grant Writer” and “Grant Manager” are two allegedly related functions separated by a common word: grant. Many nonprofits and public agencies combine the functions of Grant Writer and Grant Manager into a single position, often called the Grant Coordinator.

This is not a good idea.

This bit of common organizational stupidity was recently brought up by a faithful reader, frequent commentator and now-former grant writing consultant competitor (we’ll call him Milo). As Milo put it in an email, after several years of being a grant writing consultant, he’s given up* and decided to “come in from the [consulting] cold.” He’s been offered a job at a fairly large nonprofit ($13 million annual budget) as their combined Grant Writer/Grant Manager, even though he has no management experience.

Milo’s question: “At what size do nonprofit organizations typically make grant development and management separate jobs?” Unlike with new latest remake of Godzilla, size does not matter and I advised him that nonprofits and public agencies, small and large, usually combine these disparate functions, apparently only because the word “grant” is in both job titles. I assume this happens because most senior managers actually have no idea of what a grant writer does.

Having had the unenviable experience of having been the “Grant Coordinator,” albeit over 35 years ago when I worked for the woebegone City of Lynwood, I assured Milo that grant writing has little to do with grant management. As GWC readers know, a grant writer is essentially a Steppenwolf—a solitary figure who spends long hours alone sitting at a computer, churning out proposals. Coffee, snacks, and books go in and a proposal comes out.

To be a grant writer, one has to like working alone, be a good and fast writer, be unafraid of deadlines and have an active imagination about how to structure programs in the proposal world. The job of a grant manager, by contrast, is all about extracting fiscal and program information from line staff regarding existing grants and then regurgitating the info back to funders on convoluted forms and stultifying reports that nobody reads.

The grant writer is usually respected and/or feared by other staff, as they are the organization’s warrior, whose job is to conduct single mortal combat with a RFP dragon, over and over again, to keep the paychecks flowing and the lights on. The grant manager is typically hated and shunned by line staff, since the grant manager is always badgering them for performance data, and, even worse, outcome data. In military terms, the grant writer is the tip of the spear and the grants manager is a classic REMF (“Rear Echelon Mother Fucker”).

Assuming one has the skills and no fear of working without a net, it’s much more fun to be a grant writer than a grant manager. To use a scientific terms, being a grant manager blows.


* I wish Milo well. Having been in business for 21 years, we’ve seen lots of consulting competitors rise and and eventually give up. Being a grant writer is hard, but being a successful grant writing consultant is much harder, as Milo and many others have learned.

6 thoughts on “Grant writer vs grant manager: Two essential nonprofit jobs separated by a common word

  1. Could not have said it better myself!

  2. In terms of compensation, which role tends to demand more in salary?

    1. Probably varies too much by organization to generalize: both seem to be bizarrely low status in most organizations.

  3. “Coffee, snacks, and books go in and a proposal comes out.”
    I am that lonely grant writer. Fortunately, I work as a consultant for a number of non-profits. My contract makes it clear that the client is paying me to WRITE the grant. It they are awarded and want me to manage the executed agreement, that’s a different contract all together. I can do both because my work experience has taught me how to do both jobs. As I see it, there is a hefty amount of gentle nagging required for both writing and managing grants.

  4. This is fantastic and made me chuckle a few times! As someone trying to hire new members for our grants team, I definitely appreciate the sentiment here. I think the key thing is to figure out the delineation of duties, at least at a small(er) shop. Sure, it would be great to have folks who do easily compartmentalizable things, but the reality is that it is really hard to do that with limited resources. So, you have to figure out ways to be creative. But I definitely appreciate the points made here!

    1. Thanks for the kind words. Tomorrow I’ll put up the followup post in our LinkedIn newsletter.

Leave a Reply

Your email address will not be published. Required fields are marked *