We’re working on a project for a large public agency in Texas, and, like most large public agencies, it has standard vendor signup forms. We’ve also worked for many public agencies in states like California and New York, which are infamous for being unfriendly to business—and, in this instance, the rumors are true. The differences in required vendor forms might be a microcosm for larger differences between California (or New York) and Texas. The Texas public agency has a short, simple vendor form with no attachments other than a W-9.
California and New York public agencies, however, typically have long and onerous forms and processes so complex that sometimes we turn down the assignment. They often require a “temporary” local business license, even thought the assignment will likely be completed in less than six weeks and we’ll never set foot in the jurisdiction; proof of worker’s comp, liability, errors and commissions and even car insurance (all of which we have, but insurance certificates are a pain to produce and may not match the agency’s strict rules); and oddball by-jurisdiction forms that have little or nothing to do with grant writing. The City of Los Angeles, for example, requires forms certifying that Seliger + Associates did not benefit from slavery (for those of you keeping score at home, slavery ended in all U.S. states in 1865, and Seliger + Associates was founded in 1993). Another example, when working for the City of Richmond in California: we have to provide four wet-signed notarized copies of the contract (party like its 1979).
The costs of complying with random forms and local regulations are rarely discussed—but they’re very real and often high. Such requirements even drive up the cost of childcare, in ways that are often invisible to the entities imposing the requirements. Since we work nationally, and sometimes internationally, we’re accustomed to the challenges, but states and municipalities reveal much about themselves even in small ways.